Freight Billing Specialist in Texas Career Overview

As a Freight Billing Specialist, you play a vital role in the logistics and transportation industry. Your primary responsibility is to ensure that all freight transactions are accurately billed and documented. Your work contributes to the smooth financial operations of transportation companies and affects the overall efficiency of supply chain management.

Key aspects of the role include:

  • Invoice Preparation: You will prepare detailed invoices that accurately reflect the services rendered, ensuring that all charges are correct and in line with contractual agreements.

  • Billing Accuracy: Accuracy is paramount in your role, as errors can lead to financial discrepancies that may affect customer trust and company revenue.

  • Data Management: You will maintain and manage billing records, ensuring all data is up-to-date and easily retrievable for audits or reviews.

  • Customer Interaction: You often serve as a point of contact for clients regarding billing inquiries, requiring professionalism and attention to detail to address concerns effectively.

  • Collaborative Efforts: Your job also involves collaboration with various departments, including accounting, logistics, and customer service, to ensure that billing processes are aligned with operational protocols.

  • Compliance and Regulations: You are expected to stay informed about industry regulations related to freight billing and ensure that all practices comply with relevant laws and standards.

Your role as a Freight Billing Specialist is integral to maintaining the financial health of your organization. By ensuring that all billing processes are conducted accurately and efficiently, you help facilitate the successful movement of goods within the supply chain, impacting the overall performance of the transportation industry.

Freight Billing Specialist Salary in Texas

Annual Median: $42,310
Hourly Median: $20.34

Data sourced from Career One Stop, provided by the BLS Occupational Employment and Wage Statistics wage estimates.

Required Education To Become a Freight Billing Specialist in Texas

To become a Freight Billing Specialist, you will generally need a combination of formal education and training in relevant fields. Here are the specific degree programs that are beneficial:

  • Accounting: A degree in accounting provides you with fundamental knowledge of financial principles, enabling you to manage and analyze billing and payment processes effectively.

  • Accounting and Business Management: This degree combines accounting principles with business management skills, preparing you for the financial aspects of freight billing within a business context.

  • Auditing: A degree in auditing equips you with skills in examining and verifying financial records, which is essential for ensuring accuracy in freight billing.

  • Logistics: This program focuses on the management of supply chains and transportation, offering insights into the logistical aspects that impact billing and cost management in freight.

  • Purchasing: A degree in purchasing covers the procurement process and supply chain management, which can be useful in understanding vendor relations and contract negotiation related to freight billing.

  • Procurement: This field emphasizes acquiring goods and services, including transportation logistics, which is beneficial for understanding the billing processes associated with these services.

  • Acquisitions: A degree in acquisitions focuses on the processes of obtaining goods and services, including knowledge of contracts and negotiations, which are integral to effective freight billing practices.

  • Contracts Management: This degree program teaches you how to manage contracts related to freight services, ensuring compliance and accuracy in billing.

Many employers prefer candidates who possess at least an associate's degree or higher in one of these fields. Pursuing certifications related to freight or logistics can also enhance your qualifications and expertise in this area.

Best Schools to become a Freight Billing Specialist in Texas 2024

#1Salt Lake County

Western Governors University

Salt Lake City, UT

In-State Tuition:$7,404
Out-of-State Tuition:$7,404
Admission Rate:N/A
Graduation Rate:49%
Total Enrollment:156,935
#2Merrimack County

Southern New Hampshire University

Manchester, NH

In-State Tuition:$15,000
Out-of-State Tuition:$15,000
Admission Rate:96%
Graduation Rate:41%
Total Enrollment:164,091
#3New York County

CUNY Bernard M Baruch College

New York, NY

In-State Tuition:$6,930
Out-of-State Tuition:$14,880
Admission Rate:50%
Graduation Rate:74%
Total Enrollment:19,854
#4Maricopa County

University of Phoenix-Arizona

Phoenix, AZ

In-State Tuition:$9,552
Out-of-State Tuition:$9,552
Admission Rate:N/A
Graduation Rate:18%
Total Enrollment:88,891
#5Utah County

Utah Valley University

Orem, UT

In-State Tuition:$5,614
Out-of-State Tuition:$17,174
Admission Rate:N/A
Graduation Rate:39%
Total Enrollment:43,099
#6Jefferson County

American Public University System

Charles Town, WV

In-State Tuition:$6,840
Out-of-State Tuition:$6,840
Admission Rate:N/A
Graduation Rate:55%
Total Enrollment:48,668
Freight Billing Specialist Job Description:
  • Compile, compute, and record billing, accounting, statistical, and other numerical data for billing purposes.
  • Prepare billing invoices for services rendered or for delivery or shipment of goods.

Freight Billing Specialist Required Skills and Competencies in Texas

  • Attention to Detail: You must ensure accuracy in billing and documentation to avoid discrepancies that can lead to financial losses or disputes.

  • Analytical Skills: You should be able to analyze data related to shipping and billing to identify trends, errors, or areas for improvement.

  • Proficiency in Software: Familiarity with freight billing software and general office applications, such as spreadsheets and databases, is essential for managing and processing billing information efficiently.

  • Communication Skills: You need strong verbal and written communication abilities to interact effectively with clients, carriers, and internal teams to resolve issues and ensure clarity regarding billing.

  • Problem-Solving Skills: Your role often requires you to troubleshoot billing discrepancies or resolve conflicts, so being adept at finding solutions is important.

  • Organizational Skills: Managing multiple accounts and transactions effectively requires excellent organizational abilities to prioritize tasks and meet deadlines.

  • Mathematical Proficiency: You should have strong math skills to perform calculations related to shipping rates, payments, and adjustments accurately.

  • Customer Service Orientation: Understanding and addressing the needs of clients while maintaining a professional demeanor is important to foster good relationships.

  • Knowledge of Transportation Regulations: Familiarity with laws and regulations governing freight and transportation can help ensure compliance and minimize legal issues.

  • Team Collaboration: You must work well with others in a team setting, as well as coordinate with various departments within the organization.

Job Duties for Freight Billing Specialists

  • Prepare itemized statements, bills, or invoices and record amounts due for items purchased or services rendered.

  • Resolve discrepancies in accounting records.

  • Verify accuracy of billing data and revise any errors.

Technologies and Skills Used by Freight Billing Specialists

Accounting software

  • Intuit QuickBooks
  • Sage 50 Accounting

Medical software

  • Epic Systems
  • MEDITECH software

Presentation software

  • Microsoft PowerPoint

Basic Skills

  • Reading work related information
  • Using math to solve problems

Problem Solving

  • Noticing a problem and figuring out the best way to solve it

Job Market and Opportunities for Freight Billing Specialist in Texas

The job market for Freight Billing Specialists in Texas is favorable, influenced by various factors such as the state's robust trade network and strong transportation infrastructure.

  • Demand and Growth Potential

    • With the growth of e-commerce and increased freight movement, demand for Freight Billing Specialists is on the rise. Businesses need professionals who can accurately process freight bills, monitor shipments, and handle discrepancies.
    • The logistics and supply chain sector in Texas continues to expand, resulting in a steady need for specialists in billing and claims processing.
    • Career opportunities are expected to increase, with industry reports indicating a positive trajectory for logistics-related roles in the coming years.

  • Geographical Hotspots

    • Major metropolitan areas such as Dallas-Fort Worth, Houston, and San Antonio serve as key hubs for employment in this field. The concentration of transportation companies, warehouses, and distribution centers in these regions enhances job availability.
    • The Port of Houston is one of the busiest ports in the country, significantly contributing to the demand for Freight Billing Specialists, particularly in roles related to shipping and logistics.
    • Smaller cities with access to transportation networks, such as El Paso, Austin, and Lubbock, also offer opportunities in the freight industry.

  • Industry Trends

    • The integration of technology in logistics is shaping the role of Freight Billing Specialists. Familiarity with freight billing software and systems can enhance job prospects.
    • Companies are increasingly looking for candidates who can adapt to a dynamic work environment that includes remote and hybrid work options.

Remaining informed about industry trends, the evolution of transportation logistics, and emerging technologies in freight billing will position you strongly within this growing sector in Texas.

Top Related Careers to Freight Billing Specialist 2024

Invoice Processor
Service Charge Analyst
Shipment Billing Coordinator
Delivery Invoice Clerk

Additional Resources To Help You Become a Freight Billing Specialist in Texas

  • American Society of Transportation and Logistics (ASTL)
    Explore resources that focus on logistics and transportation training, certifications, and networking opportunities.
    Website: ASTL

  • Transportation Intermediaries Association (TIA)
    A valuable resource for professionals in the freight and logistics sector, providing information, training, and industry news.
    Website: TIA

  • FreightWaves
    A leading source of news and analysis about freight transportation, shipping, and logistics, helping you stay updated on industry trends.
    Website: FreightWaves

  • Institute for Supply Management (ISM)
    Offers certifications, education, and resources focused on supply chain and procurement, which can be beneficial for a Freight Billing Specialist.
    Website: ISM

  • American Trucking Associations (ATA)
    Provides industry data, research reports, and advocacy resources that can enhance your understanding of the trucking sector.
    Website: ATA

  • US Department of Transportation (DOT)
    Access regulations, statistics, and reports related to transportation, including billing and freight management best practices.
    Website: DOT

  • Logistics Management
    A publication that covers logistics news, market studies, and financial trends, providing insights into various aspects of shipping and billing.
    Website: Logistics Management

  • Certified Billing and Coding Specialist (CBCS)
    Consider pursuing the CBCS certification to deepen your knowledge of billing processes and increase career prospects.
    Website: AAPC

  • Coursera and FutureLearn
    Online platforms offering courses in logistics, billing, and supply chain management that can help you expand your skill set.
    Websites:

  • Networking Groups on LinkedIn
    Join relevant groups on LinkedIn to connect with industry professionals, share knowledge, and stay informed about job openings and industry changes.
    Website: LinkedIn

You will find these resources invaluable as you navigate your career as a Freight Billing Specialist in Texas.

Frequently Asked Questions (FAQs) About Freight Billing Specialist in Texas

  • What does a Freight Billing Specialist do?
    A Freight Billing Specialist is responsible for preparing and processing freight bills, invoicing customers, and ensuring that billing accurately reflects the services provided. You will also manage disputes and discrepancies in billing, facilitate payment collection, and maintain detailed records for auditing purposes.

  • What skills are essential for a Freight Billing Specialist?
    Key skills include strong attention to detail, excellent mathematical abilities, proficiency in billing software and spreadsheets, effective communication skills, and the ability to manage time efficiently. Additionally, a sound understanding of logistics and freight processes is beneficial.

  • What type of education is required for this role?
    While some positions may require a high school diploma, many employers prefer candidates with an associate degree or certification in accounting, finance, logistics, or a related field. Specialized training in freight operations and billing can also enhance your qualifications.

  • Is prior experience necessary for this position?
    Many companies prefer candidates with some experience in billing or logistics, but entry-level positions may be available for those willing to learn. Internships or coursework in related fields can provide valuable experience.

  • What software tools should I be familiar with?
    You should be proficient in accounting software (such as QuickBooks or Sage), spreadsheet programs (like Microsoft Excel), and freight management systems. Familiarity with database management and reporting tools can also be advantageous.

  • What is the typical work environment for a Freight Billing Specialist?
    Most Freight Billing Specialists work in office settings within logistics companies, freight carriers, or shipping firms. Remote work options may also be available, depending on the employer.

  • What are the typical working hours for this position?
    Standard working hours are usually 40 hours per week, Monday through Friday. However, during peak shipping seasons, overtime may be required to meet deadlines.

  • What career advancement opportunities exist for Freight Billing Specialists?
    With experience, you may advance to senior billing roles, supervisory positions, or even management. Continuing education and certifications in logistics or accounting can further open doors to higher levels of responsibility.

  • What is the salary range for this position in Texas?
    As of October 2023, the salary for Freight Billing Specialists in Texas generally ranges from $35,000 to $60,000 per year, depending on experience, location, and the size of the company.

  • How can I prepare for an interview as a Freight Billing Specialist?
    Research common interview questions related to billing, logistics, and problem-solving. Be prepared to discuss your experience with software tools, your attention to detail, and examples of how you have resolved billing discrepancies in the past.

  • Are there any professional organizations for Freight Billing Specialists?
    Yes, organizations such as the Transportation Intermediaries Association (TIA) and the Council of Supply Chain Management Professionals (CSCMP) offer resources, networking opportunities, and professional development tailored to individuals in logistics and freight billing roles.