Administrative Data Clerk in New York Career Overview
As an Administrative Data Clerk, you play a vital role in the efficient operation of organizations across various industries. Your primary responsibilities revolve around the management, organization, and dissemination of data, which is essential for informed decision-making and operational efficiency. Here are some key aspects of the role:
Data Entry and Management: You are responsible for accurately entering data into computer systems. This involves maintaining various databases, ensuring that information is current, and rectifying any errors to uphold data integrity.
Record Keeping: You manage a variety of documents and records, often including sensitive information. This requires a keen attention to detail and an understanding of data privacy regulations.
Communication: Your role often involves coordinating between different departments to gather relevant information and streamline processes. This fosters collaboration and ensures that all teams have access to the data they need.
Reporting: Generating reports and summaries from the collected data is a significant function of your job. These reports assist in monitoring performance metrics, thereby supporting strategic planning and operational adjustments.
Supportive Role: You provide administrative support to other staff members as needed, assisting them with data-related queries or tasks that involve paperwork and documentation.
Adaptability: As industries evolve, the systems and tools for data management are continuously updating. You need to adapt to these changes, learning new software or processes to enhance productivity and maintain accuracy in your work.
Your role is fundamental in ensuring that organizational data remains organized, accessible, and actionable, contributing greatly to the overall success of your company.
Administrative Data Clerk Salary in New York
Data sourced from Career One Stop, provided by the BLS Occupational Employment and Wage Statistics wage estimates.
Required Education To Become an Administrative Data Clerk in New York
To pursue a career as an Administrative Data Clerk in New York, specific educational qualifications and training are beneficial:
Administrative Assistant and Secretarial Science: Completing a degree or certificate program in this field equips you with essential skills in office procedures, document preparation, and effective communication necessary for administrative roles.
Business Administration and Management: A degree in Business Administration and Management provides a strong foundation in various business principles, which can enhance your understanding of office operations and management tasks.
Office Management and Supervision: This program focuses on advanced office management techniques, including supervision, human resources, and operational strategies, preparing you for responsibilities in administrative settings.
Data Entry and Microcomputer Applications: Training in this area emphasizes proficiency in data entry, software applications, and computer literacy, which are critical for data management and record-keeping tasks in administrative roles.
General Office Occupations and Clerical Services: Pursuing education in this field will give you broad knowledge and skills in clerical work, which are applicable to various administrative tasks and enhance your competency in office environments.
Each of these educational paths can be beneficial for developing the specific knowledge and abilities needed to excel as an Administrative Data Clerk.
Best Schools to become a Administrative Data Clerk in New York 2024
University of Phoenix-Arizona
Southern New Hampshire University
Western Governors University
Colorado Technical University-Colorado Springs
Grand Canyon University
Liberty University
- Operate data entry device, such as keyboard or photo composing perforator.
- Duties may include verifying data and preparing materials for printing.
Administrative Data Clerk Required Skills and Competencies in New York
Attention to Detail: You must possess the ability to focus on minute details to ensure that all data entries are accurate and complete. This skill helps prevent errors that could impact decision-making.
Organizational Skills: Strong organizational abilities are essential to manage records efficiently and prioritize tasks. You need to find ways to streamline processes and maintain an orderly filing system.
Time Management: Being able to manage your time effectively allows you to meet tight deadlines and handle multiple tasks simultaneously without sacrificing the quality of your work.
Technical Proficiency: Familiarity with databases, spreadsheets, and data entry software is vital. Proficient use of programs such as Microsoft Excel, Access, or similar applications will enhance your efficiency.
Communication Skills: You should have strong verbal and written communication skills to ensure clear and effective reporting. This includes the ability to explain data accurately to colleagues or stakeholders.
Problem-Solving Skills: The capacity to identify issues quickly and develop practical solutions is advantageous. You will often need to troubleshoot data discrepancies and resolve them efficiently.
Analytical Skills: A good Administrative Data Clerk must analyze data and extract useful insights. Your ability to interpret data accurately will aid in making informed decisions.
Adaptability: The ability to adjust to new software tools or changes in organizational procedures is important. You need to be open to learning and adapting to new technologies and practices.
Confidentiality Awareness: Understanding the importance of data privacy and confidentiality is paramount. You should be diligent in handling sensitive information to maintain trust and compliance.
Customer Service Orientation: While primarily focused on data management, having a customer service mindset will enhance your interactions with colleagues and clients, ensuring you meet their data needs promptly and professionally.
Job Duties for Administrative Data Clerks
Compare data with source documents, or re-enter data in verification format to detect errors.
Compile, sort, and verify the accuracy of data before it is entered.
Locate and correct data entry errors, or report them to supervisors.
Data base user interface and query software
- Database software
- Microsoft Access
Medical software
- Electronic medical record EMR software
- Medical procedure coding software
Word processing software
- Google Docs
- Microsoft Word
Basic Skills
- Listening to others, not interrupting, and asking good questions
- Reading work related information
Problem Solving
- Noticing a problem and figuring out the best way to solve it
Job Market and Opportunities for Administrative Data Clerk in New York
The job market for Administrative Data Clerks in New York is currently robust, reflecting a steady demand for skilled professionals in this field. Several factors contribute to the promising landscape, including:
Demand for Data Management: As organizations increasingly rely on data for decision-making, the role of Administrative Data Clerks has become essential. Businesses across various sectors are seeking individuals who can manage, input, and maintain essential data.
Growth Potential: Employment opportunities for Administrative Data Clerks are projected to grow in the coming years. The expansion of industries that utilize data, such as healthcare, finance, and technology, is anticipated to drive job creation. Organizations are looking to enhance their operational efficiencies, which further boosts the need for skilled clerks.
Geographical Hotspots in New York:
- New York City: As the largest metropolitan area in the country, NYC houses numerous companies, including major corporations, financial institutions, and tech startups, all of which require administrative data support.
- Buffalo: This region has seen a resurgence in economic activity, with healthcare and education sectors expanding, leading to increased opportunities for administrative roles.
- Albany: The capital of New York hosts various government agencies and non-profit organizations that frequently seek data management support.
- Rochester and Syracuse: These cities are experiencing growth in healthcare and educational institutions, contributing to a steady demand for Administrative Data Clerks.
Remote Work Opportunities: The shift towards remote work has also opened additional opportunities for Administrative Data Clerks. Many companies are willing to hire remotely, allowing you to tap into a broader job market beyond your immediate geographical area.
Sector-Specific Growth: Look towards sectors such as e-commerce, healthcare, and education, which are investing heavily in data management roles. As these sectors thrive, the need for qualified Administrative Data Clerks will likely follow suit.
By assessing the current trends in the job market and geographic hotspots, you can position yourself strategically to tap into the increasing opportunities available in the Administrative Data Clerk field.
Top Related Careers to Administrative Data Clerk 2024
Additional Resources To Help You Become an Administrative Data Clerk in New York
U.S. Bureau of Labor Statistics (BLS)
- Provides comprehensive data on job outlook, salary, and required qualifications for the Administrative Assistant profession.
- BLS Occupational Outlook Handbook: Secretaries and Administrative Assistants
New York State Department of Labor
- Offers information on labor market trends, job postings, and training resources specific to New York.
- NYS Department of Labor: Occupational Profiles
American Administrative Professionals (AAP)
- A professional organization that provides networking opportunities, resources, and certifications geared toward administrative professionals.
- American Administrative Professionals
International Association of Administrative Professionals (IAAP)
- A worldwide association dedicated to supporting administrative professionals through certifications, networking, and professional development resources.
- International Association of Administrative Professionals
LinkedIn Learning
- Offers a variety of online courses in administrative skills, data entry, and office software which are beneficial for aspiring Administrative Data Clerks.
- LinkedIn Learning
Coursera
- Provides online courses on data management, office software, and professional skills from accredited institutions.
- Coursera
National Association of Professional Women (NAPW)
- An organization that supports women in administrative roles through networking opportunities and professional development.
- NAPW
Microsoft Learn
- Offers training and tutorials on Microsoft Office applications, which are essential for data clerks working with spreadsheets and databases.
- Microsoft Learn
Indeed Career Guide
- Provides job search tips, resume writing advice, and insights on career growth for administrative professionals.
- Indeed Career Guide
The Balance Careers
- Includes articles and guides about various administrative careers, offering practical advice on job searching and career advancement.
- The Balance Careers
These resources will provide you with valuable information and tools to advance your career as an Administrative Data Clerk in New York.
Frequently Asked Questions (FAQs) About Administrative Data Clerk in New York
What qualifications do I need to become an Administrative Data Clerk?
To pursue a career as an Administrative Data Clerk, you typically need a high school diploma or equivalent. Additional training in office administration or data management can be beneficial. Proficiency in software like Microsoft Office, especially Excel, and knowledge of database management systems is often required.What tasks are commonly performed by an Administrative Data Clerk?
As an Administrative Data Clerk, you will likely engage in various tasks, including:- Entering and updating data in databases
- Organizing and maintaining physical and electronic files
- Assisting with data analysis and reporting
- Communicating with other departments to ensure data accuracy
- Responding to inquiries related to data and administrative matters
What skills are most important for success in this role?
Key skills include:- Attention to detail for accurate data entry
- Strong organizational capabilities
- Proficient computer skills, particularly in spreadsheet and database software
- Good communication skills, both verbal and written
- Ability to manage time effectively and prioritize tasks
Are there opportunities for advancement in this career?
Yes, there are opportunities for advancement. With experience and additional training, you may move into higher-level administrative roles, such as Administrative Assistant, Office Manager, or even Data Analyst positions, depending on your interests and skills.What is the typical salary range for an Administrative Data Clerk in New York?
As of October 2023, the salary for an Administrative Data Clerk in New York can vary widely based on factors such as experience, location, and the organization. On average, salaries typically range from $35,000 to $60,000 per year.Where can I find job postings for Administrative Data Clerk positions?
Job postings for Administrative Data Clerk roles can be found on various platforms, including:- Job search websites like Indeed, Glassdoor, and LinkedIn
- Company career pages
- Local newspapers or classified listings
- Networking events and career fairs
Is there a demand for Administrative Data Clerks in New York?
Yes, there is a consistent demand for Administrative Data Clerks in New York across various sectors, including healthcare, finance, education, and government. As organizations continue to rely on data management, this role remains crucial.What are common work environments for Administrative Data Clerks?
Administrative Data Clerks typically work in office settings, which can be part of larger corporations, educational institutions, government agencies, or non-profit organizations. Many positions may also offer remote work options.What type of training or certifications are helpful in this field?
While formal certifications are not always required, they can enhance your employability. Consider certifications such as:- Microsoft Office Specialist (MOS)
- Certified Administrative Professional (CAP)
- Data entry or database management certifications
What are the typical working hours for an Administrative Data Clerk?
Most Administrative Data Clerks work standard business hours, which are typically from 9 AM to 5 PM, Monday through Friday. However, some positions may require flexibility, including the possibility of overtime or weekend work during peak periods.Can I work part-time as an Administrative Data Clerk?
Yes, many employers offer part-time positions for Administrative Data Clerks. Part-time roles often provide flexibility, making it easier to balance other commitments. However, availability may vary based on the employer and specific job openings.